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The committees that do KCA’s heavy lifting: Activities Committee

“If every American donated five hours a week, it would equal the labor of twenty million full-time volunteers.” — Whoopi Goldberg

The Kentlands Citizens Assembly sponsors a range of social activities that include – but are far from limited to — monthly Happy Hours at the Clubhouse, movies poolside and on the Clubhouse lawn, and Summerfest. Those events don’t just happen, they are made possible by a group of volunteers who support our Activities Committee: Bonnie Fritz, who recently stepped down as Committee Chair, Chris Joehl (who also chairs the Welcoming Committee), Reynaldo Rojas, Sam Warren, Maura Winkworth, Jane Kirksey, Carla Ramsey, Gwen Emerson, and Lynn Longley.  Dana Macena, our Communications and Events Director, provides the Committee with staff support that ranges from helping plan events to tending bar … and beyond!

Thank you all!

The Activities Committee’s contribution to these events runs from the beginning by coming up with the idea through the end by helping collect the “lessons learned” from the things that worked and the things that didn’t work. Those steps include:

  1. Brainstorming and chatting with neighbors to find new ideas;
  2. Developing the idea well enough to understand how much it is likely to be enjoyed, how hard it will be to do, and about how much it is likely to cost;
  3. Deciding whether or not the KCA should sponsor the event;
  4. Creating a detailed cost estimate for the event so that enough money can be included in the KCA’s annual budget for the event to be a success;
  5. Helping develop the detailed event plan by picking specific dates that don’t conflict with all the other “goings on” in the area, defining the refreshments, the list of details goes on and on;
  6. Pitching in on larger events by helping with setup, staffing, tear-down, and cleanup; and
  7. Analyzing what actually took place so that “the next one” will be even better.

In addition to the individual events, the Activities Committee works with Beth Brittingham, our General Manager, and the Budget and Finance Advisory Committee (BFAC) to develop the Activities line item in the KCA’s annual budget. The Activities budget is a significant one, $65,000 in 2017, so including the cost of next year’s planned events in the annual budget cycle is a critical step. The committee members also help our staff keep the Activities spending within the budgeted amount through adjustments to event details and to make the events excellent ones by adjusting plans based on recent experience with specific vendors or attendance trends.

The Activities Committee even gets involved in our general recreational efforts as it did when residents proposed adding a pickleball capability to our tennis courts. Perhaps a horseshoe or shuffle board league? We have the facilities but they are unused.

Or perhaps some entirely new idea of your own! The Activities Committee could use your help! If you have an interest, please contact Barney Gorin to volunteer.

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